Top 10 Project Management Software Tools To Try In 2021

Planning and managing projects or other work is complex and requires adequate tools for managing all important tasks in projects. Project management software is a must for any forward-thinking organization.

What is Project Management Software?

Project Management software is used for planning, executing, monitoring, and controlling the project. It allows users to control costs and manage budgeting, quality management, documentation and may be used as an administration system. It is also used for communication and collaboration between project stakeholders.

Types of Project Management Software:

1. Desktop – Single user application used by the project manager or another expert.
2. Web-based – It is a web application. Many SaaS products are web-based and have a common delivery model for many businesses including project management, project management information, and project portfolio management.
3. Mobile – SaaS applications for mobile devices that enabling users to view and update project details on the go.
4. Personal – Used to home to manage lifestyle or home projects.
5. Single user – Only one person can edit the project plan at once. It is used in small businesses.
6. Collaborative – Multiple users can modify the project plan at once.
7. Visual – Utilize information visualization for users to easily find, analyse, and make changes to their data.

What primary functions you should look for in project management software?

1. Project Planning. To define a project schedule, map tasks, and task interactions visually.
2. Task Management. Create and assign tasks and status reports.
3. Bug and Error Management. Reporting, viewing, notifying, and updating bugs and errors.
4. Document Sharing and Collaboration. Make an easy way to share documents and collaborate with other project managers.
5. Time Tracking. All tasks should time tracked for future records.

To help you find the best software, we have prepared a list of the top 10 project management software tools:

#1 ClickUp

ClickUp is one of the high rated project management tools used by professionals. It is an all-in-one project management tool that has docs, reminders, goals, calendars, chat, scheduling, assigned comments, custom views, and more. It literally brings all of your projects into a single application. Depending on team size and industry, they customize features to make project management easy.

Feature:

Project Management, Agile Project Management Tool, Bug Tracking, Collaboration, Kanban Tool, Online Proofing, Task Management, Time Tracking and more.

Deployment:

Installed (Mac, Windows), Web-Based, Cloud, SaaS, iPhone / iPad / Android

Ratings:

1. G2 Crowd – 4.7 (2300+ reviews)
2. Capterra – 4.7 (2000+ reviews)

Pricing:

1. Free – 100MB storage, unlimited (tasks, members) and two-factor authentication
2. Unlimited [$5/month/user] – Unlimited (storage, list, board, calendar views, integrations, dashboard), goals, portfolios, and custom fields.

Pros:

1. Frequent update
2. Allows you to create any structure

Cons:

1. The platform is robust and configurable
2. Initial setup is challenging and more

#2 monday.com

monday.com is powerful management software, which helps the team to plan and execute projects. It is easy to use and flexible for your team and can able to customize the workflows. With powerful futures such as time tracking, automated notifications, dependencies, timeline views, and integrations, it gives better and faster results.

Features:

Agile Project Management Tool, Bug Tracking, Content Management, Digital workspace, Employee Monitoring, Project Management, Workflow Management and more.

Deployment:

Installed (Mac, Windows), Web-Based, Cloud, SaaS, iPhone / iPad / Android

Ratings:

1. G2 Crowd – 4.6 (1400+ reviews)
2. Capterra – 4.6 (2200+ reviews)

Pricing:

A free trial with no credit card policy.

1. Basic [$24/month/3 users] – Unlimited boards, 200+ templates, over 20 column types, iOS, and Android apps, create a dashboard based on 1 board
2. Standard [$29/month/3 users] – Timeline and Gantt views, automations (250/month), integrations (250/month), create a dashboard that combines up to 5 boards
3. Pro [$49/month/3 users] – Private boards, time tracking, automations (25,000/month), integrations (25,000/month), create a dashboard that combines up to 20 boards
4. Enterprise [Raise a Quotation] – Enterprise-scale automations & integrations, enterprise-grade security & governance, advanced reporting & analytics, multi-level permissions, create a dashboard that combines up to 50 boards

Pros:

1. Simple, versatile, and Organized
2. Different pre-made templates

Cons:

1. Hard to navigate
2. No different formats for columns

#3 MeisterTask

MeisterTask is the most trusted product management tool on the web. It is a flexible project management tool that perfectly adapts to your team’s workflow, whether a programmer working with sprints, a marketing team using the Kandan tool, or an event manager looking for simple but powerful task management lists.

Features:

Product Management, Agile Project Management Tools, Collaboration, IT Project Management, Kandan Tools, Product Management, Task Management, Project Management and more.

Deployment:

Installed (Mac, Windows), Web-Based, Cloud, SaaS, iPhone / iPad / Android

Ratings:

1. G2 Crowd – 4.6 (1500+ reviews)
2. Capterra – 4.7 (850+ reviews)

Pricing:

1. Basic [Free] – Up to 3 projects, Unlimited project members, Customizable project boards, Limited integration possibilities, File attachments up to 20 MB per file, Mobile apps, Email support
2. Pro [$4.19/month] – Unlimited projects, Recurring tasks, Project groups, Automations, Multiple checklists, Agenda, WIP Limits, Beautiful custom backgrounds, File attachments up to 200 MB per file, Searchable task archive, Reports, Unlimited integrations, Multiple members, Admin account
3. Business [$10.39/month] – Timeline, Roles and permissions, Custom fields, Add groups to your team, Compliance and activity exports, Team-wide project sharing, Group sharing, Security restrictions, Priority email & phone support
4. Enterprise [Custom] – Tailored pricing offer, Dedicated account manager, Personalized onboarding assistance, Custom security review, SAML Single Sign-On

Pros:

1. Allow creation of tasks via sending emails
2. Simple and easy to use

Cons:

1. The board layout lacks a visual hierarchy
2. File Sharing and revision management is poor

#4 Trello

Trello is an excellent project hub of cross-team collaboration, you can work from anywhere. With transparent and easily shareable across boards and teams, it is very useful for your team members. From sales to HR, every team can design and customize it to fit their unique needs and work styles.

Features:

Creative Management, Business Management, Campaign Management, Collaboration, Digital workplace, Kanban Tools, Product Management, Project Portfolio Management, Project tracing, Remote working, Team Management and more.

Deployment:

Installed (Mac, Windows), Web-Based, Cloud, SaaS, iPhone / iPad / Android

Ratings:

1. G2 Crowd – 4.4 (140+ reviews)
2. Capterra – 4.5 (18200+ reviews)

Pricing:

1. Free forever – 10 boards per team, Unlimited cards, Unlimited Lists, 10MB per file attachment
2. Business Class [$12.50/month]– Unlimited boards per team, Unlimited cards, Unlimited Lists, 250MB per file attachment, Advanced checklist, Priority support, Observers, Board collections, and more
3. Enterprise [$17.50/month/100 users]– Unlimited boards per team, Unlimited cards, Unlimited Lists, 250MB per file attachment Advanced checklist, Priority support, Observers, Board collections, Unlimited command line, Power-up administration, and more

Pros:

1. Project tracking and sharing is useful
2. Bugs and errors are organized for easy understanding

Cons:

1. Fewer plugins
2. There is no review function

#5 Teamwork

Teamwork helps to improve collaboration, visibility, accountability, and ultimately results for in-house teams and agencies. With all the features you can plan, collaborate, and deliver your work. It records the details so that your team can achieve the result that matter to your business. From manage everything to executing marketing campaigns and product launches, it is excellent project management software.

Features:

Project management, Advertising agency, IT project management, Project planning, Project tracking, Task management, and Workflow management.

Deployment:

Web-Based, Cloud, SaaS, iPhone / iPad / Android

Ratings:

1. G2 Crowd – 4.4 (700+ reviews)
2. Capterra – 4.5 (650+ reviews)

Pricing:

1. Free forever – Max 5 users, 2 Projects, 100 MB Storage, Standard project management, Integrate with Zapier
2. Pro [$12.50/month] – Unlimited free client users, 300 Projects, 100 GB Storage, Integrate with Zapier, Standard project management, Standard integrations
3. Premium [$22.50/month] – Advanced project management, All integrations, 600 projects, 250 GB of storage
4. Enterprise – Enterprise security and support, Success planning, Unlimited Projects, 500+ GB storage

Pros:

1. Build-in Time tracking
2. Task-based communication between teams

Cons:

1. Hard to navigate at the beginning
2. Inability to improve XML files

#6 ProofHub

ProofHub is a SaaS-based product management tool, which has integrated Group chat, workflows, project reports, and more powerful features. It gives access to your team to collaborate and communicate over projects in and flexible manner from one place. It makes it easy for even remote teams to stay connected. From freelancers to large scale businesses, it is the best product management and collaboration tool that can fit into.

Features:

Project management, Time management, Team management, Collaboration, Gantt chart, Kanban Tools, Online Proofing, Project Planning, and Remote work.

Deployment:

Web-Based, Cloud, SaaS, iPhone / iPad / Android

Ratings:

1. G2 Crowd – 4.4 (30+ reviews)
2. Capterra – 4.3 (40+ reviews)

Pricing:

A free trial is available after sign-in.

1. Essential [$50/month] – Core features such as Time Tracking, Task management, Gantt charts, File sharing, Project templates, Integrations
2. Ultimate Control [$99/month] – Includes core features, White labeling, Custom workflows, Network control, Manage trashed items, API access for data transport, Project and resource reports, Advanced activity logs, Account transfer tool, Data export

Pros:

1. Easy to handle and faster
2. Communicate in multiple ways

Cons:

1. Difficult to track project
2. Limited Integration

#7 Asana

Asana is best for the remote working teams to organize their work from daily tasks to the strategic workflow. With the collaboration tool, you can connect all your work in one place and bring teams together from anywhere. It is the easiest way to manage team projects, tasks, processes, and deliver work faster in a better way.

Features:

Kanban Tools, Task Management, Contextual Collaboration, Data Security, Project Management, Project Monitoring, Resource Management, Team Management, Workflow Management, and more.

Deployment:

Installed (Mac, Windows), SaaS, Cloud, Web-Based, iPhone / iPad / Android

Ratings:

1. G2 Crowd – 4.3 (4900+ reviews)
2. Capterra – 4.4 (9300+ reviews)

Pricing:

1. Basic [Free] – Time tracking, Unlimited tasks, Unlimited projects, Unlimited messages, Unlimited activity log, Collaborate with up to 15 teammates, List view projects, Board view projects, Calendar view, Assignee and due dates, Project Overview, Project Brief
2. Premium [$13.49/month] – Features includes Basic and Advanced search & reporting, Custom fields, Unlimited free guests, Forms, Rules, Milestones, Admin Console, Timeline, Dashboards, Private teams & projects
3. Business [$30.49/month] – Features includes Premium and Advanced integrations, Portfolios, Goals, Workload, Custom rules builder, Approvals, Proofing, Lock custom fields, Forms branching & customization
4. Enterprise – Features includes Business and Priority support, SAML, User provisioning & de-provisioning (SCIM), Block native integrations, Attachment controls, Custom branding, Data export & deletion

Pros:

1. Tracking and monitoring are on a single dashboard
2. Task management in free version

Cons:

1. Poor communication feature
2. Costly compared to other products

#8 Wrike

Wrike is the most versatile product management software to meet the needs of the project managers in any department. It can be easily configured for any team, department for anyone to plan, execute, monitor, and control work at scale. With the digital workplace, all of the discrete systems and applications used throughout an organization.

Features:

Remote work, Bug Tracking, Business Management, Collaboration, Contact Management, IT Management, Game Development, Kanban Tools, Product Management, Resource Management, Team Management, Workflow Management, and more.

Deployment:

Installed (Mac, Windows), SaaS, Cloud, Web-Based, iPhone / iPad / Android

Ratings:

1. G2 Crowd – 4.2 (1360+ reviews)
2. Capterra – 4.2 (1610+ reviews)

Pricing:

1. Free [Up-to 5 users] – Board view, Task Management, File sharing, Real-time Activity Stream, a Spreadsheet view, Desktop & mobile apps, cloud storage integrations, 2 GB of storage space
2. Professional [$9.80/month/5 users] – Features includes Free and Task & Subtask Management, Gantt Chart, Advanced Integrations, Shareable dashboards, Collaborators, 5 GB of storage space, 15 GB of video uploads per month
3. Business [$24.50/month/ 5-200 users] – Features includes Professional and Time tracking, 50 GB of storage space, 15 GB of video uploads per month, Automation Engine, shared real-time reports, Report templates, Graphical analytics, Project and Task Approvals
4. Enterprise – Features includes Business and Active Directory integration, SAML 2.0 Single Sign-On, Two-factor authentication, IT controlled admin permissions, User Audit Reports, Network access & compliance policies, Business Intelligence integration, Advanced user access controls

Pros:

1. Smooth navigation and flexible collaboration
2. Comfortable collaboration

Cons:

1. Quite expensive
2. Difficult to learn

#9 Zoho Projects

Zoho Projects is a cloud-based management software, which helps your team to execute work with perfection. You can assign tasks easily, communicate effectively with your team, customized Gantt charts, blueprints, and timesheets are the best features. Advanced integration allows you to connect with in-house and third-party teams. It can be a perfect fit for your work ecosystem.

Features:

Project Management, Collaboration, Project Tracking, Task Management, Time Tracking, Gantt chart, Issue Tracking, Productivity, Time and Expense

Deployment:

SaaS, Web-Based, Cloud, iPhone / iPad / Android

Ratings:

1. G2 Crowd – 4.2 (200+ reviews)
2. Capterra – 4.2 (220+ reviews)

Pricing:

A 10-days free trial with no credit card policy.

1. Standard [$18/month] – 10 projects, 5 Project templates, File storage 5GB, Issue tracker module, Task Dependency, Zoho CRM Integration, Subtasks, Custom Status for Tasks & Projects
2. Express [$48/month] – Unlimited projects, 10 Project templates, File storage 20GB, Recurring tasks, Custom Views, Interactive Gantt charts, Zoho Invoice/Books Integration, Timesheet approval, Business Hours customization
3. Premium [$75/month] – Unlimited projects, 20 Project templates, File storage 100GB, Task Automation, Business Rules & Automation for Issues, Resource Utilization, Planned vs Actual, Four types of Dependencies, Project budget
4. Enterprise [$120/month] – Unlimited projects, 30 Project templates, File storage 120GB, Custom Fields, Global Gantt chart, Global Resource Utilization, Inter-project dependencies, Critical Path, Baseline, Teams - custom user groups, SLAs, Customized web domain, Roles and profiles

Pros:

1. UI is friendly and Dashboard is interactive
2. Able to share project outside the team

Cons:

1. There is no project visual report
2. Not designed for remote working

#10 Basecamp

Basecamp is one of the product management software, which has everything that needed to organize your teams such as to-do lists, message boards, schedules, documents & file storage, and group chat. It works with entrepreneurs, freelancers, small businesses, and groups inside large organizations.

Features:

Product Management, Gantt chart, Resource Management, Project Monitoring, Calendar views, Project Planning, Task Management, Team Management

Deployment:

iOS, Android, Installed(Mac, Windows)

Ratings:

1. G2 Crowd – 4.1 (4600+ reviews)
2. Capterra – 4.3 (12600+ reviews)

Pricing:

A 30-days free trial with no credit card required policy.

Basecamp Business [$90/month] – More than a product management software, which includes Messages, Realtime chat, To-do Lists, Schedules, File storage, Documents, Check-ins

Pros:

1. Easy to use and very intuitive
2. Has more collaborations

Cons:

1. Quite expensive
2. Difficult to search pending tasks

Finally!!!

If you are procrastinating the decision to use project management software, stop there right now. The fourth in a series of interviews with project managers look at online project management software.

So, choose the right one for your business and enjoy working!!! If I missed any Product Management Software which is best in the market, you can share us at LeadMine.

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